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OPEN TO: ALL INTERESTED CANDIDATES
POSITION: ADMINISTRATIVE ASSISTANT, FSN-07, FP-07*
OPENING DATE: Wednesday, May 13, 2009
CLOSING DATE: Wednesday, May 27, 2009
WORK HOURS: Full-Time; 40 hours/week
SALARY: *Not-Ordinarily Resident: $33,817 p.a. (Starting Salary based on 40 hours)
(Position Grade: FP-07 following confirmation by Washington)
*Ordinarily Resident: DH123,202 p.a. (Starting Salary based on 40 hours)
(Position Grade: FSN-07 following confirmation by Washington)
NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Embassy in Rabat is seeking an individual for the position of Administrative Assistant in the Public Affairs Section (PAS).
BASIC FUNCTION OF POSITION:
The incumbent handles a wide range of office management activities for the Public Affairs Section in Rabat, including coordination with the Public Affairs Section in Casablanca. The incumbent drafts routine correspondence, prepares written materials using appropriate formats, spreadsheets, layouts, and graphics for the audience, sorts and prioritizes mail and telegraphic traffic, alerts American and senior LE Staff to priority action items, creates and maintains central PAS files, including grant files, and assists other PAS sections with setting up, maintaining, and archiving both paper and electronic files.
Copy of the complete position description listing all duties and responsibilities of the position can be obtained from the Human Resources Office. Please contact: 0537-668-073 to obtain a copy.
QUALIFICATIONS REQUIRED
NOTE: All applicants must meet all qualifications and provide supporting documentation for each criterion below.
Education: Completion of secondary school is required.
Experience: At least five years of office management experience is required.
Language: Level 3 (Good Working Knowledge) speaking/reading English. Level 4 (Fluent) speaking/reading French and Arabic is required.
Knowledge:
-Knowledge of personal computers and Microsoft Suite is required.
-Knowledge of arithmetic and numerical record keeping sufficient to analyze cuff records and other basic budget documents is required.
-Knowledge of common filing systems sufficient to analyze, design, and implement common office procedures is required.
Skills and Abilities: Strong organizational skills are required.
SELECTION PROCESS
When equally qualified, US Citizen EFMs and US Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested applicants for this position must submit in English the following or the application will not be considered:
1. Application for U.S. Federal Employment (SF-171 or OF-612) for U.S. applicants only; or
2. A current resume or curriculum vitae for non U.S. applicants; plus
3. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
4. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
SUBMIT APPLICATION TO
Human Resources Office
Attention: Vacancy Announcement 09-25
Address: 2 Avenue Mohamed El Fassi (ex-Marrakech), Rabat
Telephone: (212)5 37-76-22-65, FAX: (212) 537-66-08-75, e-mail: HRORabat@state.gov
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*DEFINITIONS
1. US Citizen Eligible Family Member (USEFM) – For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:
· US Citizen; and,
· EFM (see above) at least 18 years old; and,
· Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:
1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.
2. EFM: An individual related to a US Government employee in one of the following ways:
· Spouse;
· Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
· Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
· Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.
3. Member of Household (MOH) – An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:
· Not an EFM; and,
· Not on the travel orders of the sponsoring employee; and,
· Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.
A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a US Citizen.
4. Not Ordinarily Resident (NOR) – An individual who:
· Is not a citizen of the host country; and,
· Does not ordinarily reside (OR, see below) in the host country; and,
· Is not subject to host country employment and tax laws; and,
· Has a US Social Security Number (SSN).
NOR employees are compensated under a GS or FS salary schedule, not under the LCP.
5. Ordinarily Resident (OR) – A Foreign National or US citizen who:
· Is locally resident; and,
· Has legal, permanent resident status within the host country; and,
· Is subject to host country employment and tax laws.
EFMs without US Social Security Numbers are also OR. All OR employees, including US citizens, are compensated in accordance with the LCP.
6. An Exception Rate Range (ERR) is an exception to the Local Compensation Plan's regular salary schedule. It is a Department authorized salary range for a job series and grade level in which the pay rates are either greater than or less than the rates on the regular salary schedule for the same grade level.
The US Mission in Morocco provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
The department of State strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
